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Its a familiar scenario. You sit through a parent teacher group meeting where the thought of going paperless is discussed. Ideas are tossed around and the eventual outcome is that your PTO will now send out announcements of events and activities as email attachments. The group also decides to launch a website where they will post the information and upload the forms and flyers for everyone to download.

The idea is implemented, your families compliment you on the progressive approach to running your PTO, and then it dawns on youthe paper is still piling up in your mailbox. You say to yourself, Were not sending out paper, but were still collecting loads of paper. Were only half paperless!

Actually, youre not even half paperless.

They have taken the first step by producing electronic documents. However, their workload has not changed as the sorting, tallying and filing has not yet been eliminated.

What does it mean for a PTO or PTA to be truly paperless?

Launching the website is the first step. Eliminating the sorting, tallying and filing of paper is the second. This can be accomplished by adding pages to the website that will enable the families to provide the information needed. The website will also be able to present the information to the PTO board as they need it. This can be in the form of a report or spreadsheet.

Here is an example: new families can be directed to pages on the website where they can enter their name, address and contact information. Once the details are provided, they simply click on the save button and the website records it and then presents it to the board members as they need it.

Did you see how this simple scenario has eliminated many hours of work for your PTO volunteers? Your families key the information into the website. Your website compiles and displays the information of all families with the simple click of a button. With this, your volunteers and your PTO have benefited from the elimination of hours of sorting, collating and filing. And your PTO is on the path to being truly paperless.

It sounds easy enough but must be expensive, right? Wrong! It is now actually very affordable. The Paperless PTO is a web hosting provider that offers the most complete solution for parent teacher groups. They have designed a website template that is catered exclusively to parent teacher organizations. The program will guide PTOs, PTAs and all other parent teacher groups on how to be truly paperless. And they will do it at the pace you are comfortable with. This program even offers a unique fundraising feature built into it that will help create recurring income for your PTO. We all know that volunteering is a thankless job. Wouldnt you prefer that it be easier as well as rewarding?